How 123 of AI Automated Screening and Scheduling with Reczee ATS + Screeno

Client Background

123 of AI is on a mission to help 100,000 professionals upskill in Machine Learning through experiential, example-driven learning. They run live bootcamps and immersive cohort-based programs on topics like ML, Deep Learning, CV, and NLP. With growing demand, their team needed to scale recruitment rapidly to support expansion.

Recruitment Challenges Before Reczee

As 123 of AI’s hiring needs increased, they realized their existing setup wasn’t sustainable. Multiple tools, manual processes, and lack of structure made recruitment slow, error-prone, and hard to track.

1. No Central System for Recruitment

There was no ATS in place. All activities—from tracking applicants to scheduling interviews—were handled using spreadsheets, email threads, and calendar invites. This created confusion, delayed hiring, and lacked transparency.

2. Scattered Candidate Applications

Applications from multiple job boards, emails, and referrals were manually tracked, leading to fragmented data and difficulty in maintaining a clear candidate journey.

3. Scheduling was Manual

Interview coordination was done via separate tools like Calendly. Rescheduling, reminders, and communication had to be handled manually by the founding team. This slowed things down and left too much room for error.

4. No Status Visibility

Recruiters lacked a single view to track where each candidate stood in the hiring funnel, leading to delays and follow-up confusion.

5. No Centralized Screening

Screening resumes manually was the biggest challenge. Without a way to efficiently filter and shortlist thousands of candidates (especially for entry level roles), the recruitment team spent a disproportionate amount of time in the early stages of candidate screening.

6. Email Conversations Lacked Centralization

Important updates with candidates and panelists were happening outside, making it difficult to automate communication or maintain a unified record.

The Shift to Reczee

Reczee ATS, combined with Screeno, helped 123 of AI build a faster, smarter recruitment process:

1. Centralized Application Management

All jobs, applications, feedback, and hiring stages were now visible on Reczee ATS. This gave the team a single source of truth, replacing spreadsheets and scattered tools. Applications now weren’t just collected—they were instantly analyzed by Screeno to surface the most relevant ones first.

2. Intelligent Screening with Screeno

With Screeno, candidates were automatically tagged. The team received a clear, ranked view of the most relevant candidates—saving hours each week. No more resume skimming or manual filtering.

3. In-Platform Interview Scheduling

Interviews were now scheduled directly within Reczee, offering multiple flexible scheduling options—including one-click scheduling via text or voice prompt with their agentic ATS—making coordination seamless.

4. Real-Time Status Updates

Each candidate’s journey—from application to offer—was now visible on their timeline. No more chasing updates or searching email threads for follow-ups.

5. Integrated Email Conversations

With Reczee’s bidirectional email sync, every email sent or received was automatically tracked inside the platform, giving full visibility without switching between tools.

6. Assignment Management Made Easy

Short tasks and take-home assignments—an essential part of their evaluation process—were shared and tracked directly from Reczee. Candidate submissions were stored in one place, making evaluation simpler and faster.

Results & Impact

Faster Screening and Shortlisting

With Screeno reducing manual resume screening time by over 70%, the team could focus more on evaluating skills and culture fit.

Consolidated Hiring Operations

All sourcing, screening, communication, assignments, and scheduling now happened on one platform—eliminating tool-switching and scattered records leading to 2× faster time-to-hire.

Improved Collaboration

Recruiters, hiring managers, and agencies could collaborate easily, improving overall coordination, reducing time-to-hire and 100 % visibility—every stakeholder sees real-time status.

Better Candidate Experience

Candidates experienced smoother communication, quicker scheduling, and faster feedback cycles.

Ready for Growth

With recruitment now structured, automated, and trackable, 123of AI is well-equipped to scale its hiring in sync with its business growth.

Conclusion

By switching to Reczee ATS and Screeno, 123 of AI moved from a fragmented, manual hiring process to a unified, efficient, and scalable recruitment engine. Every step—screening, scheduling, assignments, and tracking—is now handled in one place, saving time and improving outcomes.